Summer Boarding Courses
Earlscliffe Easter Terms and Conditions
SBC Summer Schools are operated by Summer Boarding Courses Limited, a company registered in England (Company No. 6697050) (“we”, “us”, or “SBC”) and whose principal place of business is Unit E, Home Farm, The Avenue, Esholt, Shipley BD17 7RH.
“Start Date” means the beginning of the short course as described in the Confirmation.
“Business Day” means a day other than a Saturday, Sunday or public holiday in England, when banks in London are open for business.
“Course” means the educational short course full details of which will be set out in the Confirmation.
“Course Rules” means the course rules set out in clause 10.
“Course Start Date” means the first day of the Course as described in the Confirmation.
“Course Finishing Date” means the last day of the Course as described in the Confirmation.
“Payment Due Date” means 10 days’ time from receiving booking confirmation.
“SBC Approval Agent” means an agent who has the legal authority to bind SBC to the terms of this Contract.
“Student” means the person who will be attending the Course.
“Terms” means these terms and conditions as amended from time to time in accordance with clause 4.1.
“You/Parent” means the person making the booking on behalf of the Student (who is the parent or legal guardian of the Student) and with whom the legal contract is formed, whether directly with SBC or through an SBC Approved Agent.
1.1 It is advised that you make your booking application as early as possible. Bookings must be made by 23:59 on 28th February 2022
1.2 All booking applications must be made by the Parent or Guardian of the Student being booked onto the Course.
1.3 All refunds for a cancellation made by us or you are subject to the Cancellation terms outlined in clause 5
1.4 Your application for a booking on a course is an offer to enter into a binding contract with us to purchase a place on the Course. Your offer is only accepted when we send you written confirmation that your application is accepted or that we are able to offer you a place on the Course (the “Confirmation”).
1.6 From the date on the Confirmation, a contract will come into existence between us and you (the “Contract”). The Contract will continue until the Course Finishing Date, unless it is cancelled earlier in accordance with these Terms. Where the booking is made via an SBC Approved Agent, the Contract is formed with SBC and not the SBC Approved Agent.
1.7 The Contract will be subject to these Terms and the booking form. These Terms and the booking form set out the entire agreement between you and us in relation to the Course.
1.8 Please check that the details in these Terms and the booking form are complete and accurate. If you think that there is a mistake in the Terms or the booking form or that they do not contain relevant information that you are relying on, please notify us and ask us to confirm any agreed changes in writing before you submit your application.
1.9 Students will reside in Earlscliffe boarding houses and be allocated rooms by the school. We reserve the right to use other on-campus accommodation should it be required.
2. BOOKINGS AND LATE APPLICATION
Bookings made after the 28st February 2022 will only be accepted at the discretion of SBC. Bookings are strictly available on a first come first served basis
3. COURSE FEES AND PAYMENT
3.1 The fees payable for each Course (the “Fees”) are published on our the course flyer.
3.2 When paying the Fees please quote your unique statement number (“Unique Statement Number”), which shall be issued to you on the Confirmation.
3.3 Fees and Deposit are payable in British pounds (GBP).
3.4 You must pay the fees by the 28th February 2022. If fees have not been received by this date, we reserve the right to cancel your booking and offer your place to someone else
3.5 No Course payment should be made to SBC until you have received either our invoice or a Unique Statement Number and Confirmation of a place on the Course.
3.6 If for any reason we cancel or reject your booking, we will refund to you any Fees you have paid within 14 days of cancellation or rejecting your booking.
3.7 If you do not pay the Fees in accordance with these Terms, you will not be entitled to start the Course and we may cancel your booking.
3.8 Fees can be paid by the following methods:
3.8.1 online via our Flywire payment platform. This is our recommended payment method and is almost-instantaneous;
3.8.2 by using your credit or debit card; or
3.8.3 by bank transfer.
3.9 Our bank details for the purpose of paying the Fees are available on the statement issued to you along with the Confirmation.
4.1 Subject to the provisions of this clause 5, you have a right to cancel your booking within 14 days from the date of the Confirmation (the “Cancellation Period”) without giving any reason.
4.2 All cancellations must be made in writing and take effect from the date we receive such notice.
4.3 Due to the requirement to arrange staffing, transport, airport transfers, accommodation, and other aspects of the Course in advance of the Arrival Date, where a cancellation is made less than 30 days prior to the Arrival Date, there will be no refund.
4.4 Should you cancel within the Cancellation Period after the Arrival Date we are under no obligation to offer a refund.
4.5 Notwithstanding the above, we may cancel a Course no later than 10 Business Days before the Course Start Date if there is low demand for the Course in which case you will receive a refund of any Fees that you have paid.
4.6 We may cancel your booking if an event outside our control prevents us providing your selected Course, in which case we will refund any fees paid in accordance with clause 4.7 above.
5. PAYMENT OF REFUNDS
5.1 Any refunds due to cancellation will only be given if it is permitted under clause 5 (Cancellation) and subject to clause 9. No refund shall be given after the Course Finishing Date.
5.2 We take complaints seriously and endeavour to reply to any formal complaint made in accordance with clause 17 below (“Complaint”). It is at our complete discretion to offer refunds should we feel that one is merited following a Complaint.
5.3 If you become entitled under these Terms to receive a refund then:
5.3.1 refunds will be paid in GBP and we will not be responsible for any losses you suffer as a result of currency exchange fluctuations or exchanges; and
5.3.2 we will endeavour to pay refunds by the same means as you paid the Fees.
6. VISA SUPPORT & VISA REFUSAL
6.1 It is your responsibility to ensure that your immigration status remains valid throughout the duration of the course.
7. THIRD-PARTY SERVICES
7.1 All accommodation, campuses, cleaning and meals are provided by third party providers which are hired in advance of the Course Start Date. We will use our reasonable endeavours to ensure that the facilities are suitable for the Course and Students however the provision of the above are ultimately out of our control, and we can give no guarantee as to the proper performance of the third parties.
7.2 If you send us any feedback on the facilities or meals provided, we will endeavour to pass it on to the respective provider.
8. STUDENT OBLIGATIONS
8.1 The Student attending the Course agrees to:
8.1.1 maintain an immigration status that entitles them to undertake the Course,
8.1.2 attend all check-in points on time, and be punctual for any optional sessions attended;
8.1.5 comply with our health and safety rules and our Course Rules (as set out below).
8.2 You agree and accept that you have informed the Student of their obligations under the Contract. You agree that you are responsible for the Student fulfilling their obligations and following the Course Rules.
9. COURSE RULES
9.1 We expect and hope that all students registered with SBC will have an experience to remember and make every effort to show respect at all times to fellow students and members of SBC staff.
9.2 All students are expected to adhere to the full rules and guidance as set out in the course rules.
9.2.1 Boarders must treat all members of the boarding community with respect.
Any form of discrimination or bullying is totally unacceptable whether on the basis of race, appearance, gender or sexual orientation. The school will take all allegations of bullying or discrimination very seriously and investigate thoroughly. Appropriate action will always be taken.
All members of staff related to the boarding house, including catering and cleaning services must be treated with respect. Any rudeness to staff may result in disciplinary action. Any physical harm caused to any other student may result in suspension or expulsion.
9.2.2 It is forbidden to store or use alcohol, illegal drugs and abuses of substances on boarding premises.
Students cannot store or consume alcohol on or off the school premises and should not return to the boarding house under the influence of alcohol. Students are also reminded that it is illegal in the UK for under 18s to buy or consume alcohol and that any illegal activities will result in disciplinary action including the potential for suspension and exclusion.
There are strict laws in the UK regarding illegal drugs. Any student found, or believed, to be under the influence of any drug that hasn’t been prescribed by a UK registered doctor (including so called legal highs) will be subject to disciplinary sanctions which may include expulsion and the police being notified. The schools also reserve the right to drug test any student it suspects of drug misuse.
Any student in the company of a student taking an illegal substance who does not report the incident will be considered complicit in the act and will be subject to the same disciplinary sanctions.
Smoking is forbidden in all school/boarding premises.
You must not smoke anywhere within boarding. This relates to fire regulations and UK law on smoking. Students breaking this rule will be subject to school disciplinary action and may be billed for any damage or safety checks that are undertaken as a consequence of smoking. Members of staff have a duty of care to ensure that those under eighteen are not smoking and smoking materials may be confiscated from students if discovered to be in use by students. Vaping products are subject to the same rules as any other smoking paraphernalia and is forbidden in all school premises.
9.2.3 All health, safety and security procedures must be followed.
These have been put in place to protect you and others in the building. Any instructions or requests given by house parents regarding these matters must also be followed. Disciplinary action will be taken if you fail to do so.
9.3 All students are expected to adhere to expectations set out it in the schools COVID-19 policies and any addendums made in response to government policy.
9.4 If any of the rules are breached then sanctions will be applied in line with SBC’s course rules.
9.5 Disciplinary action arising from behaviour during the Easter Course may be reported to your year-round school.
10. PROMOTIONAL MATERIALS
10.1 We would like to use photographs, video clips and other media of students during the Course for the purpose of SBC’s and Earlscliffe’s promotional material, including but not limited to;
10.1.1 future marketing;
10.1.3 our website and social media
We would also like to use any feedback received from Parents or Students alike and end of Course surveys for the same purpose.
10.2 When applying for a Course with us, please indicate your acceptance for us to be able to use such material for the purpose specified in clause 11.1 above by ticking the relevant box on the booking form.
11. VISITING A STUDENT
11.1 We advise to minimise visits to students during the course in order to enable us to keep a COVID secure environment. Any visits, or leave from the site must be requested at least 48-hours in advance, and is subject to approval of SBC.
All students must maintain suitable personal travel insurance for the duration of the course.
13. LIABILITY & CHANGES
13.1 SBC has public liability Insurance. SBC liability to you and the Student will not exceed the value of the Fees actually paid by you to SBC except where such limitation would be considered unfair or unreasonable in law.
13.2 Nothing in these Terms shall operate to exclude any liability of SBC for fraud or fraudulent misrepresentation, personal injury or death caused by the negligence of the company or those employed by the company or anything else which SBC cannot by law exclude liability for.
13.3 The details of the programme have been published in good faith. We reserve the right to make any changes or alterations to any aspect of the Course, in the event of unsuitable weather conditions or other factors beyond our control.
14. YOUR PRIVACY AND PERSONAL INFORMATION
15.1 If you have any complaints about the Course, please raise this with us by contacting the Summer Boarding Courses Directors by email at:
16.1 We may transfer our rights and obligations under any booking to another organisation, and we will always notify you in writing if this happens, but this will not affect your rights or our obligations under these Terms.
16.2 This Contract is between you and SBC. Except as expressly set out under these Terms no other person shall have any rights to enforce any of its Terms.
16.3 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
16.4 If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you or a Student, or if we delay in doing so, that will not mean that we have waived our rights against you or a Student and will not mean that you or the Student does not have to comply with those obligations.
16.5 SBC shall not be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under the Contract if such delay or failure result from events, circumstances or causes beyond its reasonable control for example, natural disaster, outbreak of war or terrorist attacks.
17. GOVERNING LAW AND JURISDICTION
These Terms and Conditions are governed by the laws of England and Wales. Both parties agree to submit to the non-exclusive jurisdiction of the English courts to determine any dispute in relation to these terms and conditions.